$ads={1}
Reporting to the Theater Department Administrator, the Assistant Administrative Director will provide day-to-day operational support for the department and support cross-unit initiatives and special projects as assigned. The incumbent will manage execution of all aspects of departmental events, from proposal, budgets, logistics and post evaluation. The incumbent will manage all aspects annual recruitment of undergraduate and graduate students, as well as student showcase efforts. The Assistant Administrative Director will work on faculty searches in collaboration with the search committee head and serve as back-up to the Department Administrator for administrative and management issues and supervise work study students. The Assistant Administrative Director will work in collaboration with the departmental administrative team and faculty to ensure a wide-range of critical projects are tracked and managed in accordance with goals and delivery dates for both short-term and multi-phased projects.Candidates should have high-level organization skills and demonstrate proficiency in managing multiple complex projects simultaneously, interacting with colleagues at various levels of the University, planning and facilitating meetings, and interpreting policies and procedures. The incumbent should be comfortable working in a fast-paced environment and must be willing to work evenings, weekends and holidays, as needed.
Percentage of Time:
100
Shift Start:
9:00 am
Shift End:
6:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
1. Demonstrated excellent interpersonal and verbal communications skills to interact effectively and diplomatically with faculty, directors, senior
administrators and staff, and off-campus professionals.
Required
2. Experience in event management principles and practices and their application in a large, complex institution environment.
Required
3. Strong Team-building skills and experience working as a member of a team toward a common goal.
Required
4. Experience in all logistical support elements of special events and event production to include experience working directly with vendors, negotiating and executing formal agreements/contracts, preferably in a university environment.
Required
5. Experience with managing consensus, groups and committee decision making processes, involving both faculty and staff, to reach feasible decision on a range of administrative issues.
Required
6. Experience with conducting budgetary analysis and monitoring expenses for purposes of meeting university compliance policies, to reach stated goals and targets, and to make course correction decisions to reduce liabilities.
Required
7. Demonstrated fiscal experience to understand and interpret University budget policies and procedures.
Required
8. Understanding of national and international travel, and demonstrated ability to make complex logistical travel and lodging arrangements.
Required
9. Experience with organizing and prioritizing work in a setting with conflicting demands, changing priorities, a wide variety of simultaneous tasks, and a heavy workload.
Required
10. Demonstrate initiative, flexibility and ability to change direction, adjust programs, procedures, technology implementation that assure smooth execution in all areas of responsibility.
Required
11. Skill in working independently and following through on assignments with minimal direction.
Required
12. Demonstrated high level writing skills to complete concise and effective business correspondence, reports, proposals, advertisement and press releases.
Required
13. Demonstrated proficiency with Microsoft Office suite and social media, ability to learn new applications/technologies in a prompt and efficient manner.
Required
14. Analytical ability to collect and examine information, identify problems, patterns, and relationships and to formulate logical and objective conclusions and make appropriate recommendations.
Required
15. Ability to maintain confidentiality of department and applicant information.
Required
16. Working knowledge of UCLA policies and procedures.
Preferred
17. Knowledge of UCLA and UC Travel and reimbursement policies and procedures.
Preferred
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
08-02-2023
External Posting Date:
$ads={2}
