Keck School of Medicine (KSOM) of USC Space Planning Department in conjunction with the Emergency Preparedness and Safety Manager has an exciting new opportunity for a Program Assistant. This position will coordinate services deliverable to USC research, academic and clinical departments and provide administrative support to in-person operations for both departments.
Emergency Preparedness and Safety:
Provides administrative support to the Safety Manager by organizing meeting schedules, updating electronic files, and acting as a conduit for emergency preparedness and safety information between the KSOM Safety Manager and KSOM safety stakeholders. Supports the program through organizing KSOM safety promotion events and managing the schedule of KSOM emergency preparedness training activities. Maintains emergency supplies in the KSOM Disaster Storage Container and in designated building locations on the Health Sciences Campus. Supports the delivery of Personal Protective Equipment to KSOM departments and units. Schedules and supports meetings of KSOM Building Emergency Response Teams and ad hoc safety committees, as directed. Preferred candidate will have basic knowledge of risks to life safety in public settings.
Space Planning:
Position will require attending on Keck School of Medicine campus and off site leased properties to support Space Planning department. Preferred candidate will have basic knowledge of Facilities and Buildings. This person must have the ability to perform effectively with frequent interruptions, conflicting demands, distractions, and fluctuating workloads. As part of this position, the employee will also work with Campus and School resources such as Environmental Health and Safety, Finance, Facilities Management, and other Campus resources on a variety of issues; handle issues related to the Keck School of Medicine buildings and provide back up support functions as needed for Space Planning Department.
Competencies
- Ability to recognize and resolve urgent, sensitive issues and handle them in a diplomatic, professional, and courteous manner.
- Excellent time management skills and ability to multitask
- Team player who works together with multiple teams to create effective solutions.
- Attention to detail and problem solving
- Strong organizational and planning skills
- Excellent computer skills including Microsoft Office, Outlook,
- Ability to work independently.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Skills:
- Emergency Response
- Space Planning
- Life Safety Assessments
- Communication: Written and oral skills
- Lead/Guidance Skills
- Networking
- Organization
- Planning
- Problem identification resolution
- Research
- Scheduling
Skills: Mechanics
- Database Management
- MS Office
- Networks (Department or School)
Preferred Skills: Software
- Adobe Creative Suite
Emergency Response/Recovery
This position requires the employee to report to work during emergencies or natural disaster
The hourly rate range for this position is $24.30 - $31.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 3 years Preferred Field of Expertise: Archibus, AutoCAD, and Emergency Response Required Field of Expertise: Administrative and customer service experience
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